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Taking Attendance in Power Teacher

To take Attendance in PowerSchool Teacher

Go to internet using a web browser – example internet explorer, Firefox etc

In the address bar (where you usually type www.aol.com, etc type the following:

http:// Refer to ip address/teachers

login: refer to sheet

password: refer to sheet

How to Take Attendance

Locate your homeroom class on your schedule

1. On the PowerSchool Teacher start page, click the chair icon. The Record Meeting Attendance page appears.

Click on the chair

Your list will display. Here's a sample

1. 

2. Choose the attendance code from the pop-up menu you want to assign.
3. Click the field next to the name of each student you want to assign the attendance code to.
4. Repeat Step 1 and Step 2 for each different attendance code you want to assign. It is not necessary to perform this task for students who are present.
5. Click Submit. The attendance marks are saved to the PowerSchool system, and the start page reappears.

(All the students are here, so just select the students that you need to mark tardy or absent. Click on their option bar and change option to Absent or Tardy/next to their Name. Click on student’s box if they are absent or tardy) An A or T will appear next to their Name. ) submit when you are done

Have a great year!

S Debbie

Admin Side of Daily Attendaance

Admin or Secretary Side of taking Attendance

Login to PS using your admin account

http://24......

your login name;password

Click on Absentee Report from the Start Page

Attendance Mode is Daily

If your school takes attendance for every grade you don’t need to select the grade. See Sample below.

1. On the start page, choose Reports from the main menu. The Reports page appears.
2. Click Run Reports. The Run Reports page appears.
3. Click Absentee. The Absentee Report page appears.

   1. 

Click submit once the form is filled out correctly. The report may take a few moments to process. Once it is complete, click on the word “Completed”

Report Queue - My Jobs Refresh Created Job Name Started Ended Status 09/04/2007 Absentee 09/04/2007 1:51 PM 09/04/2007 1:51 PM Completed

Click on

Daily Attendance Codes:

Student Grade Phone Day

Functions

Find teachers who have not taken attendance

Find teachers who have not taken attendance. (have these teachers take attendance)

Re-run the report once all the teachers have taken attendance.

Revise any attendance data. Here’s an example:

Sister Debbie was marked absent. She was really tardy.

Click on the first letter of S Debbie’s last Name “T”

Find S Debbie and click on her name in the list

Once S Debbie is displayed click on the Attendance tab on the left side under Academics

To change her attendance click on today’s date and change the A to a T for Tardy.

You are all done.

(ask S Debbie if you wish to display the attendance on the Daily Bulletin)

Transfer out of School

ow to Transfer Out of School

This function transfers the student out of your school. Use it to transfer a group of students or an individual. It is especially useful when a family moves and you want to transfer all siblings at once.

1. On the start page, search for and select the student(s).
2. Click or select Functions. The Functions or Group Functions page appears.
3. Click Transfer Out of School. The Transfer Student Out page appears.

   

4. Use the following table to enter information in the fields:

Field	Description
Who will be transferred out	The name(s) of the selected student(s) appears.
Transfer Comment	Enter any comments related to the transfer.
Date of transfer	Enter the date of the transfer using the format mm/dd/yyyy or mm-dd-yyyy. If you do not use this format, an alert appears. If you submit the date with an incorrect format, the date field will be submitted as a blank entry.
Exit code	Choose the exit code from the pop-up menu.
Also Transfer out of selected programs	If the student is currently enrolled in any special programs then these programs will be displayed. Select those which the student should be withdrawn from when they are transferred.

5. Click Submit. PowerSchool notifies you that the student has been transferred.

   

Note: The student’s status is now inactive. From now on, when you want to open the student record, you must enter a forward slash (/) before the student’s last name when entering it in the Student Search field.

If you know that the student or group is transferring to another school that shares your PowerSchool system, you must also transfer the record(s) to that school before the student(s) can be enrolled there. For more information, see the section "How to Transfer to Another School."

How to Reenroll in School

Reenroll a student in your school after he or she has previously left. You cannot transfer a student to your school while that student is still enrolled at another school on your system. The transferring school must also be on the same PowerSchool system as your school.

Note: If the student is transferring from a school that uses the same PowerSchool system as yours, the sending school must transfer the student to your school before you can reenroll that student.

1. On the start page, search for and select the student.
2. Click Functions. The Functions page appears.

   

3. Click "Reenroll in School." The "Reenroll a Student" pages menu appears.

   

4. Use the following table to enter information in the fields:

Field	Description
Student to Reenroll	The selected student appears.
Date of Reenrollment	Enter the date of the reenrollment using the format mm/dd/yyyy or mm-dd-yyyy. If you do not use this format, an alert appears. If you submit the date with an incorrect format, the date field will be submitted as a blank entry.
Entry Code	Choose the reason for the enrollment from the pop-up menu.
Entry Comment	Enter any comments related to the reenrollment.
Grade Level	Choose the student's current grade level from the pop-up menu.
Restore class enrollments?	Choose either Yes or No from the pop-up menu. Restoring the enrollments creates new enrollment records and aids in reports, such as the "Enrollment by Section" report.
Full-Time Equivalency	Choose the multiplier to calculate full-time equivalency from the pop-up menu.
Membership Share	Choose the multiplier to calculate the membership share from the pop-up menu.
Tuition Payer	Choose the method of tuition payment from the pop-up menu.
Special Enrollment Code	Choose an enrollment code from the pop-up menu.
Enrollment Type	Choose an enrollment type from the pop-up menu.

5. Click Submit. PowerSchool notifies you that the student has been reenrolled.

   

Enroll a new Student

How to Enroll a Student When PowerSchool is set up at your school, the data for most students is imported from your previous system. However, there will always be students who must be enrolled individually because they are new to your school. If you have the proper permissions, enroll an individual student in your school. On the start page, choose Special Functions from the main menu. On the Special Functions page, click Enroll New Student. The Enroll New Student page appears. Use the following table to enter information in the fields: Field Description Student Name Enter the student name (last, first, middle initial). Student Number Enter the student number. If you leave this blank, PowerSchool will assign one to the student. Social Security Number Enter the student Social Security number. Phone Number Enter the student's phone number. Enrollment Date If it is not the date displayed, enter the student enrollment date using the format mm/dd/yyyy or mm-dd-yyyy. If you do not use this format, an alert appears. If you submit the date with an incorrect format, the date field will be submitted as a blank entry. Grade Level Choose the grade level the student will be in when he or she enters your school from the pop-up menu. Entry Code Choose the reason the student is entering your school from the pop-up menu. Fee Exemption Status School and course enrollment fees are automatically assigned to students when they enroll in school or in a course. Students can be exempted individually from having these fees assigned to them automatically by using the Fee Exemption Status pop-up menu. While you can indicate to the system that school and/or course enrollment fees are not be be assigned, this does not prohibit fees being assigned manually. Choose the student's fee exemption status the pop-up menu in the School Fee Information section: Student not Exempted Student Exempted from Course Fees Student Exempted from School Fees Student Exempted from All Fees Note: For information on exempting a group of students, see the section School Information. Click Submit. If there are no records matching that of the new student, the Schedule page appears; you can then add classes to the student schedule. For more information, see the section Add Sections. If there are similar records to the one you created, the Check for Duplicate Students page asks you to check for duplicate records. Reenroll that student at your school if he or she is already entered in the system. For more information on reenrollment, see the section How to Reenroll in School. If the student is not yet enrolled at your school, click Enroll. The page appears to let you add classes to the student's schedule. For more information, see the section Add Sections. How to Open the Student Page On the start page, search for and select the student. The student pages menu displays the default view selected in the section Personalize. Choose an item from the student pages menu to view a different student page.

© 2006 Pearson School Systems. All rights reserved.

Setting the Particular School Calendar

Use this option to set your actual school year calendar! Calendar Setup Use this page to view, edit, or set up your school's calendar for the current academic year. At the top of the page, the system displays the month you are currently viewing and the six months before and after it. While your school calendar displays information regarding when school is in session for users, the system uses the calendar and the prerequisites you define to calculate your school's ADA/ADM statistics that you report to your state. Prerequisites Set up years and terms. Set up periods and days, either when setting up years and terms or by committing a master schedule. Set up attendance conversions. Set up bell schedules. How to Set Up the Calendar Before the start of a school year, define each field for each date in that year. On the start page, choose School from the main menu. Click Calendar Setup. The Calendar Setup page appears. Note: Use the Back and Forward icons to move back and forward through the months of the year. Click a month to view its calendar. For example, click 1/03 to view the calendar for January of 2003. Use the following table to enter information in the fields: Field Description Date Each day of the month appears, including weekends. Day Choose the cycle day for the specific date from the pop-up menu. Schedule Choose the bell schedule you want to assign to this date from the pop-up menu. Tracks/In Sess If your school does not use tracks and all students attend school on the same dates, select the In Sess checkbox to indicate that school is in session for all students on this date. If your school uses multiple student tracks, select the checkboxes for the tracks for which school is in session on this date. Note: If your school uses tracks, determine which students are on Track A and which students are on Tracks B, C, D, E, and F. These track names are standard and appear only on the Calendar Setup page. Memb Value Enter the attendance value students receive if they are present in school on this date. Type Choose either Holiday, In Session or "Not in Session" from the pop-up menu. Note Enter any comments to describe the schedule on this date, such as Half-Day, Holiday, or Spring Break. Repeat the previous step for each date needing schedule definition. Click Submit. Click Back after the Changes Recorded page appears. How to Edit the Calendar During the school year, you might need to edit or update your school's calendar. For example, at the beginning of the year, assume you define a normal bell schedule for January 5. On that date, a snowstorm causes a two-hour delay and students are not able to make it to their first two periods. You can change the bell schedule and membership value you originally defined for the date and enter a note to explain the circumstances. By changing the bell schedule for that day, you can either remove the first two periods from that day or shorten all the periods for the day. On the start page, choose School from the main menu. Click Calendar Setup. The Calendar Setup page appears. Note: Use the Back and Forward icons to move back and forward through the months of the year. Click a month to view its calendar. For example, click 1/03 to view the calendar for January of 2003. Use the following table to edit information in the fields: Field Description Date Each day of the month appears, including weekends. Day Choose the cycle day for the specific date from the pop-up menu. Schedule Choose the bell schedule you want to assign to this date from the pop-up menu. Tracks/In Sess If your school does not use tracks and all students attend school on the same dates, select the In Sess checkbox to indicate that school is in session for all students on this date. If your school uses multiple student tracks, select the checkboxes for the tracks for which school is in session on this date. Note: If your school uses tracks, determine which students are on Track A and which students are on Tracks B, C, D, E, and F. These track names are standard and appear only on the Calendar Setup page. Memb Value Edit the attendance value students receive if they are present in school on this date. Type Choose either In Session or "Not in Session" from the pop-up menu. Note Edit any comments to describe the schedule on this date, such as Half-Day, Holiday, or Spring Break. Repeat the previous step for each date that needs editing. Click Submit. Click Back after the Changes Recorded page appears. How to Verify the Number of School Days in a Term On the start page, choose School from the main menu. Click Calendar Setup. The Calendar Setup page appears. Note: Use the Back and Forward icons to move back and forward through the months in the year. Click a month to view its calendar. For example, click 1/03 to view the calendar for January of 2003. Click "Verify # of school days in the current term." The School Days page displays the number of school days in the current term. Note: To change the current term, see the section "How to Change Terms." How to Set Up Bell Schedules Set up bell schedules to correlate periods with the times that the periods meet and to determine which periods are taught on which calendar days. When setting up your school calendar, you can associate different bell schedules to different days of the year. For example, set up a bell schedule called Assembly, where each period meets for a shorter amount of time in order to accommodate a school event that day. You must first set up an attendance conversions to properly calculate attendance. For more information, see the section "How to Set Up Attendance Conversion Values." Note: Do not set up bell schedules until after you commit your master schedule. If you set up bell schedules and then re-commit a master schedule, the bell schedules lose their references to the schedule periods. Without this reference, you cannot take attendance. For more information on committing your master schedule, see the section "When to Commit the Master Schedule." On the start page, choose School from the main menu. Click Bell Schedules. The Bell Schedules page appears. Click New. The New Bell Schedule page appears. Use the following table to edit information in the fields: Field Description Name Enter a name for the bell schedule. For example, enter H or Half for half-day schedules. Attendance Conversion Method Choose the attendance conversion from the pop-up menu. For more information, see the section "How to Set Up Attendance Conversion Values." Note: The number of periods in the attendance conversion must not exceed the number of periods in the bell schedule. Click Submit. The new bell schedule appears on the Bell Schedules page. How to Edit Bell Schedules On the start page, choose School from the main menu. Click Bell Schedules. The Bell Schedules page appears. Click the name of the bell schedule you want to edit. The Edit Bell Schedule page appears. Use the following table to edit information in the fields: Field Description Name Enter a name for the bell schedule. For example, enter H or Half for half-day schedules. Attendance Conversion Method Choose the attendance conversion from the pop-up menu. For more information, see the section "How to Set Up Attendance Conversion Values." Note: The number of periods in the attendance conversion must not exceed the number of periods in the bell schedule. Click Submit. The Bell Schedules page displays the edited bell schedule. How to Delete Bell Schedules On the start page, choose School from the main menu. Click Bell Schedules. The Bell Schedules page appears. Click the name of the bell schedule you want to delete. The Edit Bell Schedule page appears. Click Delete. The Selection Deleted page appears. How to Set Up Bell Schedule Items Bell schedule items indicate the start and end times for each period, which can be used to calculate daily attendance and average daily attendance. All periods used for scheduling purposes must have an associated bell schedule. On the start page, choose School from the main menu. Click Bell Schedules. The Bell Schedules page appears. Click Edit Schedule next to the bell schedule you are working with. The Bell Schedule: [bell schedule] page appears. Click New. The New Bell Schedule Item page appears. Use the following table to edit information in the fields: Field Description Period Choose the period from the pop-up menu. Start Time Enter a start time for the period. Indicate if it is AM or PM. End Time Enter a finish time for the period. Indicate if it is AM or PM. Counts for ADA Select this checkbox if you want to count this bell schedule item in average daily attendance calculations. Use For Daily Attendance Select this checkbox if you want to use daily attendance for this bell schedule item. If you select this checkbox, enter the start and end times that will be used to calculate daily attendance. Click Submit. The Bell Schedule: [bell schedule] page displays the new bell schedule item. Repeat steps 4-6 for each period in the bell schedule. How to Edit Bell Schedule Items On the start page, choose School from the main menu. Click Bell Schedules. The Bell Schedules page appears. Click Edit Schedule next to the bell schedule you are working with. The Bell Schedule: [bell schedule] page appears. Click the period number for the bell schedule item you want to edit. The Edit Bell Schedule Item page appears. Use the following table to edit information in the fields: Field Description Period Choose the period from the pop-up menu. Start Time Enter a start time for the period. Indicate if it is AM or PM. End Time Enter a finish time for the period. Indicate if it is AM or PM. Counts for ADA Select this checkbox if you want to count this bell schedule item in average daily attendance calculations. Use For Daily Attendance Select this checkbox if you want to use daily attendance for this bell schedule item. If you select this checkbox, enter the start and end times that will be used to calculate daily attendance. Click Submit. The Bell Schedule: [bell schedule] page displays the edited bell schedule item. How to Delete Bell Schedule Items On the start page, choose School from the main menu. Click Bell Schedules. The Bell Schedules page appears. Click Edit Schedule next to the bell schedule you are working with. The Bell Schedule: [bell schedule] page appears. Click the period number for the bell schedule item you want to delete. The Edit Bell Schedule Item page appears. Click Delete. The Selection Deleted page appears.

Mass Enrolling Students in a Class

Sister Debbie,

Remind me to send you flowers for answering all of these questions! LOL! From the main screen, I click Grade 1 and it shows me all of the 1st graders (20 of them). I choose "Mass Enroll" and I pick a teacher (Ms. Ramsdill). The 2 fields to the right of her name are blank. I assign an enrollment date of 9/1/2007. It comes back with an error "Too many sections match your specification (10)". What am I doing wrong?

Liz

St. Ambrose

You need to find the course and section number so PS knows what class you are enrolling the students in. For example:

Here's an example of what I mean:

Art3-smsbs3a

This course is Art 3rd grade for St. Mary's Ballston Spa class 3a.

Mass Enroll in a Class

Enroll an entire group of students in a class.

How to Mass Enroll in a Class

1. On the start page, select the group of students.

   Note: Depending on the selection method you used, the Group Functions page appears either immediately or after selecting students from the Student Selection page. If the Student Selection page appears, choose the function in the next step from the group functions pop-up menu.

2. Click Mass Enroll. The Mass Enroll page appears.

   

3. Use the following table to enter information in the fields:

Field	Description
Teacher	Choose the teacher from the pop-up menu.
[Expression]	Choose the schedule expression from the pop-up menu.
course.section	Enter the course and section number. Separate the numbers with a period and no spaces.
Enrollment Date	Enter the date of the enrollment using the format mm/dd/yyyy or mm-dd-yyyy. If you do not use this format, an alert appears. If you submit the date with an incorrect format, the date field will be submitted as a blank entry.

4. Click Submit. PowerSchool notifies you that the enrollment is complete.