Changing Grade Level Using the Change Student Field Option

Dear Janet and Carol,

To place the students in another grade you need to change what PS calls a student field. I have the steps for that below. What is important to remember is to select the students for one grade only, in other words, you will change John's grade and Sally grade to grade 2. You are not able to put in more than one variable at a time, in other words, I can't select ten students and place them in ten different grades. I need to select the students I need to change to grade 1 and change the grade field and then grade 2, etc. The field you need to type in after you select the students and change student field option is Grade_Level. On the line below the fileld name type in the correct grade level in numerical form. (kindergarten in numerical form is 0, Pre K is -1) Then PS will show you the changes, if correct - click submit. Below you will see more information.

Changing Student Fields

This is a screen for admin users only. I have found this very useful. Please be careful when using this function. There is no undo..

S Debbie

Student Field Value Set a specific field value for students who have the field attached to their records. For example, if a group of students has the wrong ethnicity code attached to their names, you can change the field value for all these students at the same time. Important: Be certain you want to replace all the values for all these students. This procedure is irreversible. In fact, you are encouraged to make a backup of your data before changing field values for a group. How to Set a Student Field Value On the start page, select the group of students. Note: Depending on the selection method you used, the Group Functions page appears either immediately or after selecting students from the Student Selection page. If the Student Selection page appears, choose the function in the next step from the group functions pop-up menu. Click Student Field Value. The Student Field Value page appears. Use the following table to enter information in the fields: Field Description Field to Change Enter the name of the field to be changed. Note: For a complete list of field codes, click Fields. New Field Value Enter the new value of the field. Put quotation marks around any values that do not perform calculations, such as constant characters or a string of characters. Clear Field Value Select this checkbox if you want to remove any existing values for that field. Do not overwrite existing data Select this checkbox if you do not want the system to overwrite any existing field values. Click Submit. The Field Value page displays a preview of the records and fields that will be affected. Click Submit. When the operation is complete, click Back. Now you can perform a search to find the group with the changed value. Important: If you find that the values were wrongly changed, you must change each record individually. You cannot retrace your steps by changing the value back to what it was for the entire group, because there are those students to whom the value was assigned before you changed the value for the others. Reversing the procedure will change the value for all students, not just the group you selected.

>>> Janet MacLasco 08/16/07 10:06 AM >>>

Hi Sr. Debbie

It's Janet and Carol from Sacred Heart School in Troy. We were looking to see if you will be able to make the changes for our classes(see below) before 9/1/07. I already have the teachers looking for class lists etc. Let me know. Thank you Carol

The other thing is Carol has broken down by grade all the students
that have problems and we can not correct them. I am going to give you
the list and if it is something you can fix, that would be great or else
you can call Carol and talk her thru these changes. . All of these
children are enterd but they are in the wrong grade or not in the class
list. Thanks.

KDG
Zay
Charliegh K
Nicholas
Charles
Patrick
Marissa
Michael

1st
Emily

2nd
Amanda
Sara
Nicole

3rd
Rhodiem B
Sophia T

4th
Carter B
Melissa R
Caili W

5th
Jacob LaFerriere
Justin Robinson