Working with Scheduling and Teacher/Staff Data

Deb,

Can I add and change teachers or do you have to do it?

If you want me to do it just give me the directions. Or if you need to do it these are the changes.

Mark B - Phys Ed changes to Michael S- Phys Ed - You need to add a new staff member

Bernadette P Grade 2 changes to Dawn N - Grade 2

Sarah P- Science 6-8 changes to Bernadette PScience 6-8

Also, please delete Sylvia B

Libby

Hi Libby,

This is an interesting question and it has three answers. Let me begin by sorting this out:

1. We need to add Michael St. Louis
2. We need to change the status of Mark Bianco to inactive
3. We need to change the section information for Grade 2 and Science 6-8

So let's begin:

Add Michael S

To add a new staff member follow the directions below. Our naming convention for the teacher id is : schoolid (smi) First Name initial last name initial so, in this case :smims

How to Add a New User

Set up new system users by enrolling new staff members.

1. On the start page, click Staff.
2. On the Search Staff page, click New Staff Entry. The New Staff Member page appears.

   

3. Use the following table to enter information in the fields:

   Field	Description
   Name	Enter the user's last, first, and middle name.
   Email Address	Enter the user's email address.
   Title	Enter the user's user role or professional title.
   Gender	Choose Male or Female from the pop-up menu.
   Ethnicity	Choose the user's ethnicity from the pop-up menu.
   ID	Enter the user's identification number. This is a required field.
   Homeroom	Enter the user's homeroom number.
   School	The selected school appears.
   Lunch ID	The user's PowerLunch identification number appears.
   Home Phone #	The user's home telephone number appears.
   School Phone #	The user's school telephone number appears.
   Street	The user's address appears.
   City, State, Zip	The user's city, state abbreviation, and postal code appear.
   SSN	The user's Social Security number appears.
   DOB	The user's birth date appears.
   Staff Status	Choose the user's status from the pop-up menu. It is recommended that a status is assigned to each staff member. This makes searching for and selecting staff members more efficient.

4. Click Submit.
5. On the Staff page, assign permissions to the new user. For instructions and more information, see the section "How to Edit Security Permissions."

Change status of a teacher - Mark B and Sylvia B

Select Mark's name under the staff

Edit info.

Go to Staff status

Staff Status

Choose the user's status from the pop-up menu. Change this to inactive.

To change the teacher of a section

How to Edit a Section

1. On the start page, choose School from the main menu.
2. On the School Setup page, click Sections.
3. Choose the course name from the courses menu. The course information page appears.

   

4. Click either the period or the section number in the Per and Sec# columns. The Edit Section page appears.

   

5. Use the following table to edit information in the fields:

Field	Description
Course Name	This is the name of the course you selected.
Course Number	If you want to define a section for a different course number than the one you selected, enter that course number.
Term	Choose the correct term from the pop-up menu.
Schedule	Select the checkbox(es) for the combination of days and periods in which this section meets. For example, select the checkbox for Period 1 and Day A if a section of Chemistry meets during first period on A days.
Teacher	Choose the correct teacher from the pop-up menu. Note: In order for a staff member to appear in this pop-up menu, the "Staff Status" field, accessible via Start Page > Staff > Select A Staff Member > Edit Information, must set to "Teacher."
Room	Enter the room in which this course section meets.
Section Number	Enter the section number in this field. Do not enter special characters. Note: Section numbers must be unique among sections of the same course for a given school year.
Grade Level	If this course is available only for a certain grade level, enter the grade level. Otherwise, leave this field blank.
Current Enrollment	This is the number of students currently enrolled in this course section.
Maximum Enrollment	Enter the maximum number of students who can enroll in this course section.
District Where Taught	If this course section is taught outside your district, enter the other district's ID in this field.
School Where Taught	If this course section is taught outside your school, enter the school's ID in this field.
Dependent Sections	If this course section has dependent sections, enter them in this field using the course.section, course.section format. If a student is enrolled in a class, it is not teacher-specific, but section-specific. Often used by elementary schools where students take a set of classes, dependent sections indicate that if a student is registered in one class, he or she must also register for the dependent class. If the dependent section conflicts with another class, you can manually drop the student from the class and add him or her to another section. This function has no implications with prerequisites or graduation requirements.
Exclude From Attendance	Select this checkbox if you do not want attendance and enrollment in this section to be counted towards any ADA/ADM calculations.
Allow Meeting Attendance	TBD
Grade Scale	Choose the grade scale from the pop-up menu. For more information, see the section "Grade Scales."
Exclude from GPA?	Select the option to either include or exclude the grade from the GPA calculation.
Exclude from Class Rank?	Select the option to either include or exclude the grade from the class rank calculation.
Exclude from Honor Roll?	Select the option to either include or exclude the grade from the honor roll calculation.
Section Type	Identifies the section as open only to be filled by students whose course requests are designated as the same section type. Choose the type of section, such as Bilingual, from the pop-up menu (optional). Note: For more information, see the section "How to Define Section Types."
House	Identifies the section as open only to be filled by students who are designated as belonging to the same house. Whether this is enforced depends on the state of the scheduling preference Use Houses. Click Associate to select a team to which this section belongs. Note: For more information, see the section "How to Define Houses."
Team	Identifies the section as open only to be filled by students who are designated as belonging to the same team. Choose the team associated with this section from the pop-up menu. Note: For more information, see the section "How to Define Teams."
Close section at max	Identifies to the engine whether to enroll students into the section even if the maximum enrollment has been reached. If this is true then no students will be enrolled if the current enrollment is equal to or greater than the maximum enrollment. Select this checkbox to not accept more enrollments than the maximum number of enrolled students.

6. Click Submit. The course information page displays the edited section.

The studeents enrolled in the class will swith over to the correct teacher.

Have a good day,

S Debbie